How to Stage Your Conversations

 In How to use

Add and remove stages to your GroupMap.

Need something lighting fast?
Create a quick 2 step brainstorm with results.

Want a think tank?
Go high fidelity and add in review, voting and rating stages.

Here’s a run down using an example  “mad, sad, glad” exercise.
Use our default process steps or design your own.

How to Stage Your Conversations

The Brainstorm Stage

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Unique features to help you capture the best ideas.

If you want to be the only person who can enter ideas, then select Only me. e.g. directed brainstorming or pre-populated content.

Otherwise, Everyone can enter ideas. You can  “set the number of ideas” to be unlimited or just capture the top 1-20 ideas.

There are times when it is best for people to work “independently” which means that people will not see ideas from anyone else. The map owner can still see all individual results.

If this is a session for sharing, then let people work “collaboratively“.
Ideas from others will be suggested to individuals to add (+) or remove (-) it from their brainstorm.
Don’t worry, removing ideas only deletes it from their map, not everyone else’s.

Add or change the default “instructions” which people will see when they join and choose if they can add “images“.

We recommend showing all ideas if there are only a few. But if you have a large number of ideas, then you can set the “number of suggestions” shown at any one time.

Ideas will be suggested (in grey) randomly to the group so that each idea gets as much equal air time as possible.

People can move (drag and drop) ideas on their map. In fact, where they place an idea on a map has visual meaning too. e.g. placing the most important at the top of the list, or moving ideas to the “right” location on a map.

Want more space to think? Hit “OK, got it” to hide instructions.

Note: Brainstorm is the only stage where ideas can be added or repositioned.

The Review Stage

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A time to review, reflect, discuss and comment.

 

This stage pulls all the individual’s data together into a single “group” map.

You can add “instructions” to help people reflect on the ideas submitted. Of course, you can always go back a step to the brainstorm stage and reiterate as necessary.

 

 

 

 

As a map owner, you can “block” ideas so that it only shows on the originator’s map or “pin” ideas which pushes the idea onto everybody’s map.

You will also be able to make simple edits to texts. (Map owner only.) Note that this will change the idea on all maps.

People can “add ideas to their brainstorm” if they don’t already have it, “comment” on each idea or use the “thumbs up/thumbs down” button to indicate their current thinking.

 

 

Here’s a tip: You can turn on this stage but then “lock” it for participants. This allows you to moderate comments or be the only person who can see the response from the whole group.

Blocking ideas is also useful for removing duplicates.

All comments will be captured in reports and there is also a “chat” function which you can enable/disable for overall conversations.

 

 

The Voting Stage

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Dot vote for the best ideas with real time results.

 

 

Want to get a sense of where everyone is at in their thinking?

Set “how many dot votes”  people have and if they can allocate “only one vote per idea” or “multiple votes per idea“.
e.g. 5 dots to represent each working day or 3 votes to highlight your top 3.

Provide specific “instructions” if you want to give direction on voting criteria.

 

 

 

 

Participants can allocate their votes which will be automatically tallied in the results stage.

Running totals are not initially displayed to reduce the impact of groupthink.

This is a great time for debate and discussion so that people can “change their vote” based on new information.

 

The Rating Stage

How to Stage Your Conversations

Go further and rate each idea against dimensions.

 

 

Set your “dimensions and scale “which people can rate ideas against.  Suggestions include:

  • How happy are you with this idea? (Not Very – Very)
  • How closely does this meet our objectives? (Not at all – Exactly)
  • How easy is this to implement? (Easy – Hard)

Some maps will have “default dimensions” you can remove if you wish.

The goal here is to capture comments and to encourage deeper thinking around the ideas.

 

 

 

If there is only 1 dimension, people can rate it directly on the map.
Otherwise, the idea dialogue will show multiple dimensions as well as the spread of individual ratings.

The average of all 3 dimensions is displayed.  Individual ratings can be seen in the ideas dialogue and the reports.

These ratings help add additional meaning and depth to your thinking as a team.

 

See the Results

How to Stage Your Conversations

Great job! The results are in. Check out these display options.

 

Depending on which steps you included,  you can choose to “Show ideas weighted by” (larger)-

Adds” – the number of times an idea was added to a person’s map.
Support” – the number of times an idea was added less the number of times removed.
Rating” – the average of all ratings by participants.
Likes” – the number of times an idea was liked.
Votes” – the number of dot votes an idea received.

Pick the option that makes most sense and see the GroupMap transform itself to reflect the new weightings.

 

Collected too many ideas? If you want to reduce the clutter on screen, you can choose the “number of ideas shown” from “all” (every  idea) to “many” (the top 60% of ideas most added by participants) to just “a few” (top 10%).

The results stage changes base on the input from participants. This is great if you want to display results in real time on a big screen.

If you want to stop any further changes, you can either “lock” the stages or “close the map”.

You can now get more feedback from people by asking them to give you a “rating for the activity“. Collect 5 star ratings and comments anonymously that tally up in your session report.

Reports for individual responses, the group summary, comments and the session can be accessed here. They can be exported to Excel, create a PDF version or grab a print screen of the map.

Remember, you can always just use the default settings for activities or design your own. You can also create multiple maps or clone existing ones to save you time.

Need customisation to your stages or have a question? Contact us here.

We wish you some amazing conversations ahead!

 

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