The ESVP Agile Retrospective Check In

GroupMap’s ESVP template. An easy and simple way to help set the stage for your retrospective or team meeting.

What is an ESVP? 

ESVP is an exercise created by Esther Derby and Diana Larsen. Its goal is to help set the stage for a retrospective.

The ESVP was designed to engage and focus on those involved in the retrospective. At the same time, it gained insight into the participants’ attitudes towards the agile retrospective meeting itself.

While it’s still a popular way to kick off a retrospective, ESVPs are now used more widely. They can be icebreakers used to warm up any type of meeting or collaborative session. They can also be used at any point during a session as a temperature check.

ESVP stands for ‘Explorers, Shoppers, Vacationers and Prisoners’. Participants are invited to indicate the persona with whom they most relate at that point in time.

An ESVP focuses on four areas:

  • Explorer – Will dive in and discover new things.
  • Shopper – Will see what can be procured.
  • Vacationer – Will relax and switch off.
  • Prisoner – Does not want to be there.

Terms that are used by some groups may not be used by others. That’s why all of GroupMap’s templates are customisable. You could, for example, change ‘Vacationer’ to ‘Observer’ if you feel that word better suits your group.

Why Do an ESVP?

Using an ESVP at the start of your meeting can give everyone insight into the current motivations of the group. This means you’ll get more out of your meeting because you can see the attitudes and expectations of the people there. An ESVP check in exercise helps to create tiny yet powerful threads of connection between meeting participants. These connections help sow the seeds of collaboration. 

Setting the stage with an ESVP can also help a facilitator gauge the attitudes of the people in the room. This lets the facilitator shape their next steps and helps everyone make the most of their meeting time.

You can use it to:

  • Softly launch your meeting
  • Easily gauge the ‘vibe’ of the group
  • Decide on how you want to approach the retrospective meeting

Who Should Use an ESVP?

The ESVP is an insightful tool and can be used by:

  • Scrum Masters
  • Iteration Managers
  • Coordinators
  • Team Leaders
  • Teachers
  • Trainers
  • Facilitators

In a nutshell, people who are working with groups in order to deliver outcomes would benefit from adding an EVSP to their toolkit.

Tips for an effective ESVP

ESVP Template

Explorer

Will dive in and discover new things.

  • Eager to examine possibilities
  • Positive attitude and high energy
  • Motivated by the chance to learn and open to where that may head

Shopper

Will see what can be procured.

  • Happy to consider the possibilities
  • Reasonably positive attitude and medium energy
  • Motivated by chance of finding something of benefit

Vacationer

Will relax and switch off.

  • Indifferent to possibilities
  • Passive attitude and low energy
  • Motivated by the chance to disengage

Prisoner

Will not want to be here.

  • Resistant to possibilities
  • Closed attitude and medium to high energy 
  • Motivated by the requirement to attend

How to Create an ESVP

Creating an ESVP is very straightforward. It simply presents people with four categories and asks them to pick one.

To start a face-to-face meeting, a flipchart or whiteboard divided into four zones could be used. People then place a post-it or mark an ‘X’ on the area they wish. To support anonymity, a post-it with an E, S, V, or P could be dropped into a hat with a facilitator recording the results for all to see.

A different approach is needed when it comes to remote and distributed teams. Getting everyone together in the same room at the same time may not be possible. So delivering the ESVP online is the ideal way of engaging all team members.

Screen sharing software, video conferencing, and online collaboration tools allow facilitators to deliver inclusive ESVPs. GroupMap’s ESVP template has been designed with this in mind. It can be used with any type of team (co-located, hybrid or remote). 

The time it takes to deliver an ESVP meeting will vary depending on the number of people in the session. With that said, it’s possible to deliver an ESVP online in less than five minutes. This includes sharing time.

GroupMap has included two steps in its ESVP template. The template is designed to allow participants a single anonymous response. 

How to Use an ESVP to Run Better Meetings

Brainstorm

Have individuals place an X on an area of the template.

Share

Share the responses to the exercise.

Cross Device Compatibility

Save effort, time and money with GroupMap

Whether you have your best minds together in the same room, or distributed around the world, GroupMap’s unique technology allows groups of up to 2000 to submit ideas independently at separate times, from different places, in different timezones. Prevent dominant personalities swaying the group, drowning out the opinions of others – GroupMap allows everyone to brainstorm independently then effortlessly combines that information to reveal the full spectrum of ideas. GroupMap templates keep the objective front and center throughout the session, keeping everyone on task. This ensures the activity identifies actionable issues rather than becoming just a discussion on ideas. GroupMap gives you all the group decision making tools you need to prioritize, decide and take action.

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