GroupMap Responsible AI
Last revised: August 2026
At GroupMap, we believe artificial intelligence should enhance collaboration, decision-making, and group facilitation while keeping people, ethics, and trust at the forefront.
GroupMap does not use your data to build or train AI models.
AI capabilities
GroupMap integrates generative AI to help facilitators organize, analyze, and act on session content more effectively.
| Feature | Provider | Model |
|---|---|---|
| AI-suggested grouping | AWS Bedrock | Claude Sonnet 5.x |
| AI assistant chat | AWS Bedrock | Claude Sonnet 5.x |
AI-suggested grouping
Analyzes submitted ideas and automatically suggests thematic groupings based on underlying patterns and systemic themes rather than superficial similarities. This helps facilitators quickly organize large volumes of input into meaningful categories.
AI assistant chat
A conversational AI assistant available to facilitators that can:
- Summarize session content
- Identify themes and patterns
- Suggest actions and next steps
- Generate discussion prompts
- Provide meeting recaps
The AI assistant operates in **read-only mode** and cannot modify map content directly.
Governance principles
GroupMap is committed to AI that is fair, transparent, and accountable. We strive to:
- Avoid bias and discrimination by using neutral, well-tested models
- Use data ethically with appropriate consent and transparency
- Maintain human oversight by keeping facilitators in control of all decisions
- Protect privacy by processing data in compliance with regional regulations
Safety measures
AWS bedrock guardrails
GroupMap employs AWS Bedrock Guardrails to monitor inputs and moderate outputs. These guardrails help prevent generation of:
- Harmful or inappropriate content
- Sensitive personal information (PII)
- Content violating topic and word policies
- Outputs failing contextual grounding checks
When guardrails intervene, the system returns a safe response rather than potentially problematic content.
Content moderation
All AI interactions are subject to content policy filtering including:
- Topic policy enforcement
- Content filters (harmful content detection)
- Sensitive information detection
- Word policy enforcement
Data handling
No Training on Your Data
GroupMap does not use your session data, ideas, or conversations to train or fine-tune AI models. All data processing occurs through standard API calls to AWS Bedrock, subject to their data processing terms which also prohibit using customer data for model training.
Regional data processing
GroupMap maintains data residency compliance through region-specific deployments:
| Region | AI Processing Location |
|---|---|
| US | US East (Virginia), US East (Ohio), US West (Oregon) |
| EU | Europe (Frankfurt), Europe (Ireland), Europe (Paris) |
Data from EU customers is processed exclusively in EU regions.
Data retention
AI invocation data is stored for operational purposes including:
- Response caching (30-minute window)
- Analytics and quality monitoring
- Feedback collection and improvement
User control
Facilitator controls
- AI Assistant: Available only to facilitators (not participants)
- On-demand usage: AI features are triggered explicitly by user action
- Read-only access: AI cannot modify session content directly
Feedback
Users can provide feedback on AI responses to help improve quality. If you encounter problematic AI-generated content, please contact info@groupmap.com.
Observability
GroupMap uses Langfuse for AI observability, tracking:
- Response quality metrics
- Usage patterns
- User feedback
- System health
This helps us continuously improve AI feature quality and reliability.
AI regulation and the EU AI Act
GroupMap does not develop or train AI models, so the conformity assessments and conformance testing the EU AI Act requires of model providers do not apply to us. The models behind our features are built and operated by Anthropic and Amazon (via AWS Bedrock), who carry the model-level obligations, including those for general-purpose AI models.
Our own use of AI is assistive. Grouping suggestions and the AI assistant support the facilitator’s work — the assistant is read-only, and a person always reviews the output and decides what to keep. GroupMap’s AI features do not make automated decisions about individuals, and based on our assessment they are not high-risk AI systems under the EU AI Act, so no conformity assessment is required for them either.
We monitor the EU AI Act and related regulation as obligations come into force, and we will update this page if our position changes.
Questions?
If you have questions about GroupMap’s AI features or this policy, please contact us at info@groupmap.com.