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Collaborative, engaging and outcome-focused team meetings

From your project meetings to strategic planning days, GroupMap provides you with the ability to get the best ROI with a digital facilitation and meeting tool without the hefty price tag. Foster collaboration and alignment of goals and drive your team forward.

Easy to use, customisable meeting templates brings everyone onto the same page in a safe and secure environment for ideas to be shared and actions to be created. Create buy-in, accountability and engagement while improving decision quality. Plan, brainstorm, group, discuss, prioritise, create action items and generate reports with easy to use, visual meeting templates you can customize to suit you.

A collaborative and unifying way to create effective strategies.

Develop clear vision statements and behaviours that are aligned with your organisational values to build an effective team culture. By being able to safely share strategies without bias, the team can prioritise and discuss what are the most important, rating them based on the level of impact, how it can be achieved or the degree of change needed.

Deep dive conversations allow you to really flesh out strategies and create realistic actions that everyone has visibility to and become vested in. Break down your vision into relevant mission statements that can be realised, or prioritise key behaviours for your organisation and create signature behaviours that represent this.

Continuous improvement with engaging effective retros

Build great teams, achieve sprint goals and explore potential opportunities with a range of retrospective meeting templates that quickly bring teams together in an engaging way. GroupMap has simple and quick templates that let people easily share their ideas and prioritise the key points for discussion. Action items can be created as you go with due dates and owners.

Retrospective templates include the agile retrospective, 4L’s, start-stop continue, DAKI, starfish and many more. You can also create your own unique set of questions that fit your team culture to include shout outs, appreciations and gifts. GroupMap also includes a quick polling tool that lets you check in on team health.

Bring people along the journey of change

In order to effectively create change, you need to include stakeholders in the journey and manage the transition. Templates like the force-field analysis, conflict map or value proposition canvas help with your consultation process to ensure ideas and perspectives are shared, discussed and agreed upon in taking next steps. Ideas can be anonymous to allow for more honest responses and you can assess current buy-in to see if people are aligned.

GroupMap helps you reveal perspectives that may not have been seen, harness feedback and build support for changes and to build appropriate transition policies. By giving people a voice, helping them understand the need and to manage the change in a collaborative, consultative way.

Real-time results

Focus on strategy, not sticky notes.

From SWOT analysis templates to creating a strategy template to a PEST analysis, GroupMap’s range of customisable strategy planning templates brings a space for ideas to be shared, explored and discussed.

Whether at the business unit, department or organisational level, GroupMap lets your team work together to identify strategies linked to goals and objectives. Categorise strategies, prioritise by level of impact or difficulty and add “meat to the bone” with deep dive discussions. Real-time sharing means less time collating sticky notes and butchers paper and being able to gather more insight and data that is visible, transparent and accountable.

Risk, Assumption, Issus and Dependencies Log with rated perceptions of risk

Faster, sharper more focussed team meetings

GroupMap supports projects from creating a Risk and Issues logs to running a stakeholder analysis meeting to create a communication plan. GroupMap makes your project meetings more engaging, efficient and empowering. Have a remote team? No problem, use GroupMap with other video conference and meeting tools like Zoom or Webex to get everyone working on the same page.

Clear, evidence-based decision making

Need to choose a new vendor, project or program? GroupMap lets your team rate each alternative against criteria (weighted or unweighted) across multiple dimensions along with comments to bring clarity, evidence and efficiency to the group decision making process. Use perceptual sliders or scoring mechanisms that also captures comments to help evaluate a range of alternatives with criteria that you can set. GroupMap automatically tallies up and calculates the results and provides you with the data for making evidence-based decisions.

Identify the risks, rate them and discuss effective mitigation strategies.

Create a risk map based on the level of impact and likelihood for your project, company or strategy to adequately address t. Identify risks, position on the chart and discuss strategies that can be put in place to mitigate and address them. This becomes a collaborative exercise that builds accountability and helps teams better manage risks.

Create energy, find the best ideas and rate pitches

From design thinking templates to build empathy and a customer focussed team through to business model canvases for innovation in product and service delivery, GroupMap provides a way for ideas to be shared without bias, then discussed, evaluated and prioritised for action. Use ratings and scores for judges and the audience to evaluate pitches and prototyped ideas and create an engaging event that gets everyone involved.

Create awesome things as a team with collaborative design thinking templates

From creating a new product or service to exploring elements of a prototype, design thinking templates such as the customer empathy map or the value proposition canvas helps put the teams in the shoes of the customer. Harness the collective wisdom of the crowd and help the team build customer-centric outcomes.

An effective tool that makes your meetings more productive

Reduce wasted meeting times
Aimless meetings, re-writing illegible sticky notes, lack of accountability and endless talk fests are all pain points. GroupMap lets everyone collaborate in real time on visual, organised templates that fit your specific objectives with results that can be shared.
Free ideas from bias and build buy in

Anonymous settings, individiual silent brainstorms and independent voting and evaluation frees ideas from bias and rank.

With a range of prioritsation tools to reveal the best ideas, you can easily see alignment and differences to better focus conversations.

Inclusive, action-focused meetings

Whether your team is in the same room or around the world, bring them onto the same page in a secure environment. Run a survey to check in on team health and take affirmative action.

Capture action items as you go to create meaningful outcomes from your meetings.

  • Went down as one of the best PD sessions ran, my team were still talking about how to engage afterwards.

    Dr Julie Howe Curtin University
  • Achieved a 'flipped classroom' situation. Thank you for providing an enlightening experience of the paradigm shifting potential that ICT has for teaching and learning.

    Dr John Rice Australian Council Deans of Science
  • I think of GroupMap as The Voice of Collaboration, and could not recommend it more highly.  

    Lainey Weiser Just Start IT
  • The potential for this program in a variety of learning situations is enormous.

    Miranda Free Curtin University Mathematics Tutor
  • Just wanted to reiterate the value that Groupmap provides. It is really the best of breed!

    Paul Williams Senior Lecturer, School of Education, Curtin University
  • Very flexible, configurable, easy to use.

    Andy Cleff Drama Fever
  • I have used GroupMap in a simulation exercise for a final year unit that I tutored. In this class, select students had to communicate with mock patients in our model pharmacy room while being filmed in real-time for the rest of the class to observe. To allow for detailed feedback to be provided, I simply asked my students to make constructive comments on a 'Pros/Cons' GroupMap template while observing their fellow student perform in the simulation exercise. The use of GroupMap to assist in peer-feedback provision -  and its subsequent use to drive class discussion - were well received by all three classes that I tutored.

    Dr Kenneth Lee Senior Lecturer Curtin University
  • Very useful teaching tool

    Luke Butcher Associate Lecturer Curtin University
  • I am very impressed with GroupMap and was introduced to it via Curtin. I am using it with all my classes. I also teach at ECU. and have used this trial licence to facilitate a review with one of my classes. I shared this information with my UC who has forwarded it to others in the school. Thank you for developing such a great tool!

    Katie Turton University Lecturer
  • It is easy to use and a great way to efficiently gather data in student learning and thinking.

    Kerry House Satisfied Customer

See GroupMap in action for these meetings

Need more reasons to choose us as your online meeting tool?

Re-usable, repeatable templates
Built out a meeting process you love? You can save your maps or workspaces as templates to be reused for the next meeting. No time? Use one of our 50+ templates to get your started.
Enterprise-grade security
We use 256 SSL just like the banks. Your data, privacy and content is kept safe, and backed up. SSO options are available for organisations. You can also find out more at our privacy centre.
Easily link to your video conference or presentation
A secure link or code can be shared on your video conference, Zoom or Skype meeting or presentation to get your participants working on the same page instantly. No downloads required.
Evidence-based reporting
Your meeting report shows you the process of the meeting, all the ideas and participant, comments, votes, ratings, scores and other prioritization techniques you used.